Selz and FreshBooks Integration Guide

Set up your integration between Selz and FreshBooks in minutes by using our step by step walkthrough below: 

1. Connect
2. Configure
3. Sync

Connect

Begin by connecting FreshBooks to Selz via the Selz App Store. If you haven't already connected your apps, you can follow our guides to connect your accounting apps with Selz here.

After successfully connecting Selz and FreshBooks, you can then access your installed apps via Apps > My Apps.

Configure

The configuration process below will present you with various options detailing exactly how you want your Selz and FreshBooks integration to work. Please be aware that we do expect you to have some basic accounting knowledge to make sure that the integration settings are tailored to your business and accounting practices.

1. You will be required to set up your Synchronization Options before you can start configuring your workflows. You need to set up the following:

• Account Timezone
• Integrations Starting Date
• Email Sync Report Options

2. You will be presented with workflows that are all optional. In this walkthrough, these workflows will be selected to demonstrate the full capabilities of the setup process.

• Orders from Selz will be sent to FreshBooks as an Invoice

INVOICE CREATION WORKFLOW

When you tick the When an Order is created in Selz, create an Invoice in FreshBooks workflow, you will be asked to:

• Set up the filters to determine which orders will be retrieved from Selz. You will have to set up the filters based on the Order Status.

Click on the Advanced Options and set up the following:

• Order Number Prefix - The prefix you input here is added to all orders retrieved from your Selz account. For example: If you have order '1234' in Selz and you add the prefix 'S' in the configuration, your order will be retrieved into OneSaas with the order number 'S1234' and sent to FreshBooks accordingly.
• Use Shipping Item - You may be charging your customers extra shipping charges on your sales. If this occurs, the integration can allow you to specify a dedicated "Item" to assign these shipping charges. This will allow you to easily track any revenue generated from shipping charges.
• Assign them to the - Most accounting systems require a customer record to be specified when a sales invoice is created. This particular option allows you to choose the nature of the customer record that is being created. The default option is Original Customer, however, if your Selz customers specify a company name and you prefer to have that appear within your accounting system instead, then you can opt for the Customer's Organization option. Alternatively, if you do not want any customer records to be created within your accounting system at all you can select the Generic Online Sale Customer option, this means all sales will be synced to your Accounting system against a generic "Selz" customer record.
• Create Invoices as - You also have the option to select whether you want the invoices to be created as Draft or Sent to FreshBooks.
• DueDate Offset - A due date type will be assigned if transactions do not have a due date. This is calculated using the transaction date, the Due Date Offset and the type specified. If not set, the transaction date is used as the due date.

• Additionally, if you want the new items within your invoices from Selz to be created in FreshBooks, just simply tick the box before the Create New Items in FreshBooks setting.

• Then, the Send Payments from Selz to FreshBooks settings will allow you to select whether you want payment data from Selz to be registered against your sales within FreshBooks.

• If you want to map different payment methods to different clearing accounts, this can be done by clicking the Advanced Options link:

• Do not forget to click the Save button to keep your progress.

Sync

Voila! Your account is now ready to sync your data across your apps! When your auto-sync is on, your account should sync every hour but you can trigger manual sync anytime! Just click the Sync Now button on the Synchronization Options on top of your Manage tab!

If you have any questions, reach out to our friendly Support Team for help at any time.