Selz and SageOne EEMEA Integration Guide

NOTE: SageOne EEMEA is for Australia and South Africa users only.

Set up your integration between Selz and SageOne EEMEA in minutes by using our step by step walkthrough below: 

1. Connect
2. Configure
3. Sync

Connect

Begin by connecting SageOne EEMEA to Selz via the Selz App Store. If you haven't already connected your apps, you can follow our guides to connect your accounting apps with Selz here.

After successfully connecting Selz and SageOne EEMEA, you can then access your installed apps via Apps > My Apps.

Configure

The configuration process below will present you with various options detailing exactly how you want your Selz and SageOne EEMEA integration to work. Please be aware that we do expect you to have some basic accounting knowledge to make sure that the integration settings are tailored to your business and accounting practices.

1. You will be required to set up your Synchronization Options before you can start configuring your workflows. You need to set up the following:

• Account Timezone
• Integrations Starting Date
• Email Sync Report Options

2. You will be presented with workflows that are all optional. In this walkthrough, these workflows will be selected to demonstrate the full capabilities of the setup process.

• Orders from Selz will be sent to SageOne EEMEA as an Invoice
• Stock Level updates from SageOne EEMEA will be sent to Selz

INVOICE CREATION WORKFLOW

When you tick the When an Order is created in Selz, create an Invoice in SageOne EEMEA workflow, you will be asked to:

• Set up the filters to determine which orders will be retrieved from Selz. You will have to set up the filters based on the Order Status.
• Determine whether you want to enable the Automatic Document Numbers setting which will allow your accounting system to assign an automatic invoice number rather than using the invoice number provided by Selz.
• Set the DueDate Offset if needed. The due date will be assigned if transactions do not have a due date. This is calculated using the transaction date and the DueDate Offset count indicated here.

Click on the Advanced Options and set up the following:

• Order Number Prefix - The prefix you input here is added to all orders retrieved from your Selz account. For example: If you have order '1234' in Selz and you add the prefix 'S' in the configuration, your order will be retrieved into OneSaas with the order number 'S1234' and sent to SageOne EEMEA accordingly.
• Use Shipping Item - You may be charging your customers extra shipping charges on your sales. If this occurs, the integration can allow you to specify a dedicated "Item" to assign these shipping charges. This will allow you to easily track any revenue generated from shipping charges.
• Assign them to the - Most accounting systems require a customer record to be specified when a sales invoice is created. This particular option allows you to choose the nature of the customer record that is being created. The default option is Original Customer, however, if your Selz customers specify a company name and you prefer to have that appear within your accounting system instead, then you can opt for the Customer's Organization option. Alternatively, if you do not want any customer records to be created within your accounting system at all you can select the Generic Online Sale Customer option, this means all sales will be synced to your Accounting system against a generic "Selz" customer record.

• Next, you'll be taken to the tax configuration page. Here, for each tax created/defined in your Selz, you must select its corresponding tax code in SageOne EEMEA. You can read more about the tax configuration here.

• Additionally, if you want the new items within your invoices from Selz to be created in SageOne EEMEA, just simply tick the box before the Create New Items in SageOne EEMEA workflow and select whether you want your item created as Inventoried or Non-Inventoried.

• Then, the Send Payments from Selz to SageOne EEMEA settings will allow you to select whether you want payment data from Selz to be registered against your sales within SageOne EEMEA.

• If you want to map different payment methods to different clearing accounts, this can be done by clicking the Advanced Options link:

• You can also enable the workflow to Retrieve Refunded Orders from Selz. You will be asked which Refunded Orders Status will be retrieved from Selz using the filters. You can also select whether you want to use Automatic Refund Document Numbers that if ticked, the accounting generates refund document numbers. You will also be asked to select the account that will be the default income account assigned to all items that are sold.

• When you click Advanced Options on this section, you will be presented with the options to:
  • Choose a Refund Number Prefix to be appended before the Refunded Order Number. 
  • Select the Partial Refund Product the will be used to represent the partial amount refunds.

• Do not forget to click the Save button to keep your progress.

STOCK LEVELS UPDATE WORKFLOW

• If you want your stock levels from SageOne EEMEA to be updated in Selz, all you have to do is to tick the When a Stock Levels are updated in SageOne EEMEA, update Stock Level in Selz, then click the Save button if you agree with the prompt.

PLEASE NOTE: This option should only be enabled if you have stock levels set up in SageOne EEMA prior to the integration. Otherwise, you will risk wiping out your Selz stock levels. Click here to know more about our Stock Control process.

Sync

Voila! Your account is now ready to sync your data across your apps! When your auto-sync is on, your account should sync every hour but you can trigger manual sync anytime! Just click the Sync Now button on the Synchronization Options on top of your Manage tab!