- Handling the products integration
- Product configuration options
- How can I assign different income accounts to different products?
When integrating with OneSaas, transactions synchronization depends on products as you cannot synchronize transactions without specifying the product line items. There are two ways product data integration can be handled.
You can either manually add all items from the source system (eCommerce) to the destination system (accounting app usually), or you can configure OneSaas to automatically create the items for you if they do not already exist.
Manual entry affords you greater control over how your data is entered into your Accounting app, meanwhile the automation is more convenient, however all items will be created with the same set of default settings.
For example, here is the configuration screen for the push of products to QuickBooks Online - the configuration screens for different accounting systems are slightly different, however, the same concepts apply.
Please note, if you want different products to have different income/expense accounts, then this will all have to be set up within your Accounting system after the items are created by the app.
Here is a quick explanation of each of these options:
A) Non-Inventoried Items / Inventoried Items - If you do not intend to track inventory within your Accounting system, then you can specify the app to create items as Non-Inventoried Items within your accounting system. Alternatively, if you do want to track stock levels within your accounting system, you can select the Inventoried Items option.
PLEASE NOTE: If you choose to have products created as Inventoried Items, you will need to go into your Accounting system and manually set up the initial stock levels for each item.
B) Income Account / Expense Account / COGS Account / Inventory Asset Account - These are all basic accounts that your Accounting system require when creating a new item. If you are unsure on which accounts to use, please ask your accountant.
C) Inventory Starting Date - If you wish to track inventory within your Accounting system, you will also be required to specify a starting date for when inventory starts. Please make sure you specify a historical date so that historical sales can be generated against items created by the integration.
E.g. If you are looking to integrate sales from 1st Feb, then you should set an Inventory Starting date that's dated 31st Jan, or earlier.
If you're not sure what accounts to configure, please speak to your Bookkeeper as they'll know your business's accounting practices best.
If you want different income/expense accounts for different products, then this has to be done within your accounting system.
OneSaas will not override account settings for any product in your accounting system. The options available for you to select in the configuration settings are simply so we can add new products.
If you have a product that already exists in your accounting system, OneSaas will simply match up with the product and respect the configured income/expense accounts.
If we push a product to your accounting system, then you edit the product and change a configured account, we won't override the change.